One queue for the records that arrive from everywhere.
Keep supplier invoices, staff receipts, mileage, bank statements and approvals in a controlled workspace before anything reaches the books.
For UK businesses with busy teams
Clean bookkeeping records from the finance admin your team already has.
Billingly helps small and medium-sized businesses collect receipts, supplier invoices, expense claims, mileage and statements, review the details, then export tidy CSVs for bookkeeping.
Receipts, invoices, statements and claimsStaff, manager and admin rolesReviewed CSVs for bookkeeping
Collect messy records Extract structured fields Review and approve Export clean CSVs
Who it helps
Built for businesses where finance admin is shared across the team.
Billingly is not a practice-management pitch. It is a practical workspace for the companies that need cleaner handoff to their bookkeeper, accountant or accounts software.
A simple way to submit claims with evidence.
Employees can create expense and mileage claims, attach receipts, and keep drafts separate from submitted records.
Clear approval states without spreadsheet chasing.
Review submitted claims, approve or reject with notes, mark paid, and export only the records that are ready.
Product previews
The core modules match the records your team already handles.
Each workflow is designed around visible status, fast review and a clean export. The previews below mirror the product areas inside the app.
Invoices and receipts
Capture purchases from upload or email.
Upload PDFs and images, or receive supplier invoices through a private inbox. Billingly extracts supplier, dates, references, VAT, gross totals and review warnings before export. Invoices and receipts Review dashboard
CSV ready Shown 47
Total gross £8,412
Ready / review 31 / 6
Northside Supplies INV-1048 £246.00 Ready
JH Electrical Receipt £76.80 Check
Print & Pack Ltd Email £512.40 Ready
Expense claims
Give staff claims a proper approval path.
Staff can submit reimbursable and non-reimbursable costs with private evidence. Managers see what is submitted, approved, rejected and paid. Expense claims Review dashboard
CSV ready Submitted 9
Approved £1,284
Paid 12
Aisha Khan Client lunch £42.90 Submitted
Ben Walsh Train fare £68.10 Approved
Mina Patel Software £19.00 Paid
Mileage
Track journeys, vehicles and HMRC-style rates.
Record personal or company vehicles, one-way or round trips, multi-stop routes, passenger payments and exportable mileage totals. Mileage Review dashboard
CSV ready Trips 28
Miles 624.40
Claim £281.98
Sam Lee Leeds to York 42.80 mi Ready
Mina Patel Bristol route 18.20 mi Draft
Ben Walsh Multi-stop 61.35 mi Review
Statement Extract
Turn statement PDFs into reviewable rows.
Extract transaction rows from text-based bank statement PDFs, correct uncertain rows, mark statements ready and export the standard CSV your bookkeeping process expects. Statement Extract Review dashboard
CSV ready Rows 126
Need review 3
Format CSV
03 May Office supplies £42.18 out Reviewed
04 May Card payment unclear £19.60 out Check
05 May Client receipt £1,240 in Reviewed
Workflow
From staff submission to bookkeeping handoff.
Billingly keeps the judgement calls visible so your team can move quickly without losing control of financial records.
Collect
Bring records in by upload, invoice email, claim form or mileage entry.
Extract
Billingly structures useful fields and highlights items that need attention.
Review
Your team corrects, approves, rejects or marks records ready with visible states.
Export
Download clean CSVs for your bookkeeper, accountant or bookkeeping software.
Trust and control
A calmer way to handle sensitive finance records.
Billingly stays deliberately narrow: capture, extraction, review, approval and export. That keeps the product useful without pretending to replace your accounts package.
Private documents stay private
Uploads and evidence are designed for authenticated access, private storage and organisation-scoped workflows.
People stay in control
Billingly assists extraction and review. It does not silently post transactions or make risky bookkeeping decisions for you.
Built around UK admin
VAT fields, HMRC-style mileage thinking, GBP defaults, team roles and CSV handoff are part of the product language.
Pricing
Start with 10 days of Starter, then pick the pack that fits your team.
Pricing is based around the practical limits Billingly manages: users, monthly extraction allowance, private uploads and CSV export.
£0 10 days
£0 10 days
Try the core workflows with your team before choosing a paid plan.
- 5 users included
- 20 monthly extractions
- Private uploads and CSV export
- No card needed to begin
Then choose Starter or Medium when the trial fits.
Then choose Starter or Medium when the trial fits.
Start 10-day trial Start 10-day trial £16.15 per month
£19 per month
For owner-led and lean finance teams getting documents under control.
- 5 users included
- 20 extractions per month
- Unlimited document uploads
- Extra users £2.55/month each (£30.60/year) Extra users £3/month each
£193.80 payable annually. Saves 15%.
Billed monthly.
Choose Starter Choose Starter £21.25 per month
£25 per month
For growing businesses with more staff claims and monthly documents.
- 10 users included
- 50 extractions per month
- Unlimited document uploads
- Extra users £1.70/month each (£20.40/year) Extra users £2/month each
£255 payable annually. Saves 15%.
Billed monthly.
Choose Medium Choose MediumFAQ
Straight answers for cautious finance teams.
Who is Billingly for?
Billingly is aimed at UK small and medium-sized businesses with teams that need a cleaner way to collect, review and export finance records before bookkeeping.
Does Billingly replace Xero, QuickBooks, Sage or FreeAgent?
No. Billingly prepares reviewed CSV records for the bookkeeping system or process you already use.
What can a team submit?
Current workflows cover supplier invoices and receipts, staff expense claims, mileage claims and bank statement PDFs.
Can managers approve claims?
Yes. Staff can create claims, while managers and admins can review submitted claims, approve, reject, mark paid and export.
Are uploaded documents public?
No. Billingly is designed around private storage, authenticated previews and organisation-scoped access for sensitive financial documents.
Can it handle scanned bank statements?
Text-based statement PDFs are the current focus. Scanned PDFs still need OCR or bank-specific parser support before they can be treated as production-ready.
How does the trial work?
New workspaces can start a 10-day Starter trial with 5 users and 20 monthly extractions. No card is needed to begin.
Ready for cleaner handoff?
Give your team one place to prepare bookkeeping-ready records.
Start with invoices, receipts, expense claims, mileage and statements, then export the clean data your bookkeeping process needs.